The information for an organization of interest, comes in many forms. The main part consists of many different types of documents:. Letters, invoices, reports, faxes, forms, e-mail, spreadsheets, computer output, multimedia files, web pages, etc. Moreover, this information already reached your organization through a variety of channels, and are often various locations. By digitally archiving the incoming information you keep the overview and your grip on your documents.

With the deployment of a digital archive it possible all this unstructured information in order to create organized and accessible information.

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Digital archiving, benefits:

Efficient document
Substantial savings compared to a paper archive (archive space, archive staff)
Cost savings for frequent copying and physically sending paper documents
Always the right and most recent version of a document available
Back faster search and retrieval of relevant information

Case Study

Tactical advantages of Digitization

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The key tactical benefit of digitization is to improve the efficiency of core business processes – a benefit that comes through exploiting the tactical advantages offered by digitization. Capturing documents and data at the point of origin or receipt into an organization allows for many tactical advantages including but not limited to:

Eliminating transcription errors
Implementing electronic workflow processes
Creating audit trails
Creating one source of truth for each document/item of data
Improving accessibility to information
Integrating business systems

The source of these advantages includes the following digitization initiatives, processes, and activities:

Document capture through scanning
Digital capture of information through use of eForms
Capture of metadata from both eForms and scanned documents to obviate the need for transcription and duplicate entry
Optical character recognition to obviate the need for entry of data into systems
Using workflow functionality to automate authorization processes and create audit trails
Version control
Eliminating security issues with emailed attachments by instead sending links to a single source of truth in a database
Making it easy to access all documents relevant to a business process by creating a relationship to other digitized records
Improving searching of documents by completing content as well as title and metadata searches

Case Study

Data Processing

Data Processing is a process of converting data into the information and it can also convert information into a data. It means Data Processing can convert any data from one format to another. By means of various sources, customers give their opinions as data. Information system takes that raw data as input to produce Information as output. Hence, conversion of raw data into useful information is accomplished through an application of data-processing.

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At Swift ProSys, our expertise lies in our capability of offering world-class data processing services. We believe in adopting a very simple yet effective approach for all your data entry projects and data processing requirements. Our experience and the latest technologies we use form a basis from where we deliver quality, outstanding turnaround time and most accurate results. While taking care of your data processing related projects, we ensure strict security measures and take all necessary actions to make sure that your important information is not leaked out. We maintain complete confidentiality and data security of all your vital information and your company.

Our Data conversion team comprises of experienced professionals having extensive experience in a wide range of data processing tasks and data entry processes. This ensures that we can deliver your project on timely basis along with cent percent precision. We are a leading data entry offshore center and offer a wide array of solutions for your data entry projects at affordable prices.